Top Reasons to Outsource Your Incentive Travel Program

by Trisha Neff on August 27, 2019 in Announcements, Articles, Communication, Group Travel, Incentive Travel
Team VIKTOR at work

Have you ever asked (or answered) the question, “Should we outsource our corporate incentive travel program?” If so, then you know that organizing an event of any size requires more than just choosing a destination and motivating participants to hit their goals. Success depends on careful planning—all while evaluating performance and managing the behaviors of your participants. Here, you’ll discover why outsourcing your next incentive program will set you up for success.

Saves You Time

We know how time-consuming organizing a large incentive travel program can be. From strategy and planning to booking flights to negotiating contracts, there is a lot on the line. Outsourcing your program saves much of the time associated with recruiting, training, and managing in-house staff, giving you more time to focus on your core business. An expert team like ours will transform your goals into a step-by-step list to guide you effortlessly through the process.

The Experience You Want

You want time to enjoy the sights, meaningful team building activities, and a bit of down time as well. Whether you’re dining with regional managers, out on a community service project, or relaxing by the pool, we know how important it is to fit it all in. Partnering with you, we’ll uncover the best options for customizing your experience in a way that make sense for you and your group. A good program manager has curated a variety of interesting experiences over the years, and is dedicating to making your corporate event a success. Having learned from the good and the bad, they know what works well.

A Better Destination

If you think choosing a destination that matches your budget is tricky, finding the resources needed to run an event in a new place will be down-right problematic. By outsourcing, you’ll have access to destination trends and insights, a team of well-connected experts, and a host of partners around the world who are ready to arrange those meaningful team-building activities you desire in an otherwise unfamiliar place.

Reduction in Costs

Determining what you can spend on your program is only the beginning. Managing the details of your program’s budget—from flights and accommodation to extra activities, transportation and dining—requires keen negotiation skills and a clear idea of the total investment. When going it alone, costs can quickly spiral out of control if you aren’t careful. As you evaluate the available options and what they will cost you, another benefit of outsourcing becomes clear. An agency partner with a combined client base can influence pricing by leveraging purchasing power to manage trip costs, changes and extras to your advantage.  

Ready for the Unexpected

Would you be prepared if something happened during your group incentive travel program? Contracted specialists provide reassurance, because they know what to do if the unexpected happens. You and your group can focus on having the best possible experience when safety and other unforeseen concerns are planned for.

The Details

To achieve measurable results, every detail of the program must be well thought out. Working with a professional team ensures that your incentive meeting attendee process is managed from arrival to departure.

An impactful program is one that delivers direct, positive results in a way that is both creative and cost-effective. Keep your participants engaged and motivated by contacting us to curate your next custom incentive program or event, or help plan your broader marketing communications strategy.