The Top Ten Meeting Management Software Programs for 2020

by Ty Collins on December 20, 2019 in Meetings

The search for meeting management software can be a bear, and the number of solutions out there is dizzying, so we’ve narrowed down the search for you — to ten programs that are not only easy to use, but also proven to improve productivity and allow your company to scale and work efficiently.

Time needed: 3 minutes.

The Top Ten Meeting Management Software Programs

  1. nTask

    Use nTask to ensure that you have control over a project from beginning to end. You can assign tasks, assign times for each task, and set meeting dates with reminders. Plus, you can send follow-up messages to the group when needed. You can edit tasks, and you can use the program on any device. Meeting attendees can review the agenda, and you can share the minutes of the meeting after the fact.

    You can use nTask to ensure that you have control over a project from beginning to end. You can assign tasks, assign times for each task, and set meeting dates with reminders. Plus, you can send follow-up messages to the group when needed. You can edit tasks, and you can use the program on any device. Meeting attendees can review the agenda, and you can share the minutes of the meeting after the fact.

    You get unlimited meeting invitations, and you also get to have unlimited meetings with the free version of the program. However, you can only manage the meeting in txt instead of using video or audio calls functions.

  2. Cisco WebEx

    Cisco WebEx was designed for people who already use enterprise software. You can how webinars, have video conferences, and hold audio conferences when needed. WebEx is a product that is built into the larger enterprise software you already bought, and you can schedule quick meetings or large meetings. You can send reminders to everyone in the meeting, and you can even have a “call me” button appear on everyone’s phone so that they can join the meeting. All you need is an email address or phone number to invite someone to a meeting.

    You can playback the meeting at any time, and you can use a private room to communicate with team members during the meeting. Plus, you can share your screen if needed.

    However, you can only share small files, and you cannot create an agenda for each meeting. You need to pay more for meetings with more than 10 people, and you cannot link meetings to projects.

  3. Meetin.gs

    Sure, Meetin.gs is a weird name, but it offers you a lot of support features. You can integrate the program with everything from Skype to Microsoft Lync, and you can send reminders to address books or calendars when you have a meeting coming up. Plus, you can see a “schedule” button appear on multiple services when you are trying to reach your team members.

    You can create an agenda for each person in the meeting, and you can send notes to everyone after the meeting. You can send reminders to any phone or email address, and everyone will get notifications that you have created.

    You can send as many invitations as you want to each meeting, and you can integrate your address book so that it is easy to invite everyone. However, you cannot hold a video or audio conference using this program.

  4. Fuze

    Fuze is a cloud-based program that you can use to hold meetings at any time. You can have a phone conference, video conference, and you can share content, files, or screens. Plus, there are group chat windows that you can use to break up large groups into smaller groups during the meeting.

    You get the best Enterprise security possible, and you can integrate with other browsers or programs. You get good reception when your conferences start, and you can share files as much as you want. Plus, you can get a free version that allows you to meet with up to 25 people as much as you want on a desktop or mobile app.

    Sadly, you cannot schedule meetings ahead of time, and you cannot send reminders or link your meetings to certain projects.

  5. GlobalMeet by PGi

    When you are using GlobalMeet by PGi, you can create a chat room for your group that is easy to use and pleasing to the eye. These rooms are so simple that you can invite up to 125 people when you get the paid plan. You can integrate with Outlook, and you can send email reminders with links to the chat room.

    The program stores all information shared in the meeting, and you can post polls or surveys during the meetings. You can share screens or files, and you can view reports for each meeting when they are over. You can also use a password to protect each meeting.

    However, you cannot host video or audio calls for each meeting. This program is designed to create chat meetings for large teams.

  6. Eztalks Meeting

    Eztalks is based in the cloud, and it allows you to schedule meetings or host them instantly. You can share the link with all the people that are coming to the meeting, and you do not need to sign up for an account to sign into a meeting. Plus, the program integrates with any browser that you want to use.

    You can share screens, a whiteboard, or files in this program. You can record every meeting, and you can use the program on all devices. Plus, you get to host video and audio calls.

    However, you cannot send a reminder, and you cannot create a recurring meeting for your team.

  7. Lucid Meetings


    Lucid Meeting was designed with several features that make it easier to use. Plus, it allows you to hold audio and video conferences. You can send out an agenda, and you can invite anyone you want. Plus, you can define everyone’s role in the meeting.

    You can have any type of meeting you want, and you can even time the meeting if you need to. Plus you can host breakout sessions when needed. You can send simple reminders, collect minutes from the meeting, and send as many invitations as you need.

    The only problem with this program is that it does not allow for travel management.

  8. Less Meeting

    Less Meeting is designed to help your meetings begin and end on-time. You can set a timer for the meeting, and you can take notes during the meeting if needed. You can copy an old agenda, and it allows you to capture a screenshot. Plus, you can hold a video or audio call at any time. You can use the mobile app, or you can create a brainstorming file during the meetings.

    You cannot hold a video conference or share your screen though, and you can only record very short meetings.

  9. Calendly


    Calendly is a scheduling tool that aggregates your calendars and checks them for availability automatically. You don’t have to review anything; just copy the link Calendly provides and send it. You can also copy available times and embed them directly into your email, so the scheduling barely has to leave your contact’s inbox.

    Calendly also provides a website embed feature that allows you to embed your calendar directly into your inbox, so people can schedule appointments at their leisure.

Each of these programs will ensure that you can meet with all your employees and automate a lot of the tasks that make your work day stressful. Focus on the meeting, not the logistics of setting one up, and the agenda will write itself.